Alumni Scholarship Program:  2019 Training Video, Part 1 – Overview & Tutorial

Alumni Scholarship Program: 2019 Training Video, Part 1 – Overview & Tutorial

September 20, 2019 1 By Ronny Jaskolski

[Kristine] As you can see we have a full agenda
today, but it will be full of good information, and we will be starting with
an update from the Undergraduate Admissions Office. Following that, our
staff will take you through an overview of the scholarship program and updates
on the Alumni Scholars Club, before diving into the 2019
freshmen process. From there we will let you know about additional opportunities–
because once the freshmen process concludes our work is not done– and
finally we will close with an opportunity for questions. So without
further ado let’s get started! Please join me in welcoming Deputy Director of
Undergraduate Admissions at UCLA, Mike Drish. [Mike] Hi everyone my name is Mike Drish
and I’m the Deputy Director of Undergraduate Admission here at UCLA and
I’m really excited to give some insights and perspective on the undergraduate
admission process and how things are going this year. The first thing that I
just have to say is thank you to all of you for the time and effort that goes
into the reading of these scholarships they make a big impact on whether or not
students are ultimately choosing UCLA and so the time and effort that you’re
putting into this, those of us in the undergraduate admissions office really
appreciate everything that you do and hopefully this quick update will give
you a little bit of perspective on what we’ve been doing and seeing for the past
few months. So that said let’s go ahead and dive right in. So the first thing is
kind of what does undergraduate admissions constitute at UCLA, and the
best way to frame this is is fairly simple. There’s a “how” and a “what.” The “how” of undergraduate admission is how we go about our process and that is a holistic
process which means that we look at the entire person. So we’re taking — we’re
going well beyond the numbers, well beyond test scores and GPA. We’re looking
at everything that a student has shared in the UC application. The “what” is what
we’re actually able to use in the undergraduate admission process. So
that’s what can we use grades and rigor of curriculum, can we use test scores,
involvement or activities, impact the students have made in their
community. The faculty at the University of California have come up with 14
comprehensive review criteria that each campus can choose to use one, two, or all
14. Here at UCLA we use all 14 if you’re curious what they are, you can just
Google UC comprehensive review factors and you’ll be able to see what all those
are, I listed a number of them now. So within the context of those 14
comprehensive review factors the “what,” “how” we go about our process is a very
time-intensive holistic review of the application and
I’m going to outline a few highlights of that right now. The first is that
obviously with the volume of applications we receive the admissions
office can’t read these applications alone. We have over 250 outside readers.
Many of those are college counselors, retired admission staff, UCLA staff from
across the campus, partners and alumni and other offices like that who are
reading applications for us. And to ensure that everyone is reading in the
same way, we do an extensive reader training to ensure this is a very
reliable process. And many of our readers have been reading for us for 10 or 15
years so there’s some great continuity to that as well. No matter the volume of
applications every single application is read twice in their entirety by those
professionally trained readers. So we do not run anything through a machine or a
system, nothing is scanned, every application is read twice by an actual
person. That’s a commitment that UCLA has to all of those applicants who took the
time and effort to apply and be considered for admission. When a reader
goes through and reads that application holistically, they determine a score
that’s the basis upon which a student is ultimately admitted or denied. And the
good news is one person obviously doesn’t have complete control over the
decision, there are multiple checks of consistency and completeness throughout
the process and obviously many people who are are reading the applications. As
I mentioned earlier, the review reflects a very thoughtful consideration. The
readers are very mindful of everything that’s included in the application, and
it’s the entire spectrum of what a student is included, which is not just
academic, but their personal circumstances and the context of
their application both in their school setting, their community or their
environment, and within the context of the UCLA applicant pool. So with that
broad concept of merit, readers are looking at everything from achievement
in high school to personal qualities whether or not that student was leading
organizations or activities, was um impactful, has an element of creativity
or kind of a change maker in their community. We want to understand what
they’ve been doing in high school so that we have a better sense of what will
their contribution be here on campus. As alumni you know that one of the
strengths of UCLA is not just the academic environment but the fact that
students benefit from the overall UCLA environment, we want to ensure that we’re
admitting students who will not only contribute but will thrive in this
setting. And we do look at standardized tests, UCLA requires the SAT or the ACT.
Either one is fine by us. We look at all other evidence of
achievement that the student has shared in the application and then as I
mentioned earlier this is all within the context of opportunities available to
them in that school, in that community, in that place, so that we understand any
hardships or any challenges they may have been facing, or on the positive side
all of the great opportunities that their school offered them and wanting to
ensure that they took advantage of those. And so all of that is factored into that
holistic review, the “how” of the application. Once those reads have
occurred and we’re ready to start to make the tough choice of who actually
gets to gain admission to UCLA, it’s important for you all to know that we
are a very selective university. None of us wear that as a badge of honor, we wish
that more and more students could gain admission to UCLA especially as a public
land-grant institution. So we really struggle with this in the admissions
office, that we are selective. Generally about one in five students are admitted
who apply and so that means we have to make some really tough choices in terms
of that those students holistic preparedness for UCLA. Something you
should all know, major is not considered for applicants the College of Letters and
Science. So whether or not someone put history or biology or you know
anything like that down doesn’t matter in the admission process, we’re not
looking at that. The professional schools: music, arts and architecture, engineering–
they will take major into consideration. As you can imagine, we need to know if
someone can actually play the oboe if they’re applying to be an oboe major or
performance major in music, and the music faculty will take that into account. And
then other factors that are taken into consideration under professional school
reviews could include their supplemental applications. They may have an audition,
an interview, a portfolio that someone has to submit, and so the professional
schools go well beyond the UC application in ultimately determining
especially for talent based majors who will gain admission. So now for the
exciting part, everyone always likes to know kind of what are the trends like
and so we’re obviously very aware of trends in the admissions offices. We’re
considering kind of who to admit, who will enroll, to make sure that we meet
our targets so we don’t over enroll and have just the right number of
students for our residence halls, in our classes, and all that good stuff. And so
over the past few years, UCLA continues to be the most applied to
university in the country, so again something that we’re proud of, but
it makes for a lot of work in the admissions office and obviously for
scholarship review committees and things like that. As you’ll see this year on the
on the slide that’s in front of you, we had a little over 134,000 total applications. Of those, 110,000 were
freshmen applications, and 23,000 were transfer apps. That’s slightly less
than last year, that’s something that we expected would happen at some point
because as we continue to grow applications and the campus stays
roughly the same size, we will get more and more selective, and we’ll talk about
that in a minute. And in many cases some students will be a little bit turned off
by that selectivity and may decide not to apply. The good news is this applicant
pool is the most academically qualified we’ve seen. So that the balanced strong
students who are involved and active in their communities, who are getting great
grades and test scores, are still continuing to apply to UCLA and will
ultimately be in your scholarship pool and be offered admission. The applications as I mentioned, while they’re slightly down
over last year, our non-resident domestic applications are actually the one group
that are up over last year from 22,800 to about 23,000. International applications and California resident applications are
both slightly down, but as I mentioned, we’re still the most applied to
university in the country, we’re the UC with the most applications, with the most
California applications, so we’re still doing great work here in California, and
across the country, and around the world. Um looking back at last year to give you
a sense of what happened with the application trends last year in terms of
those students who are admitted, you’ll see that as you look at the the last few
years, in 2016 we have that high-water mark. And as you may recall that was the
year that the California State Legislature and the governor worked with
the UC to ensure more funding if we increase the number of enrolled
undergraduates for each of the nine campuses and UCLA participated in that.
And so that year was a year where we did have a larger class that’s working its
way through the university. In 2017 many of you may remember I talked about this
last year, and then obviously this past year in 2018, we have been working to get
back toward that steady state of where we were in 2014 and 2015, and that’s
where we are, and you’ll notice that California residents still constitute
the largest number of admitted students by far, and that’s absolutely where we want
that to be. One of the reasons why we needed to get back to that steady state
was the number of students offered admission to UCLA of the students
offered admission, the numbers saying yes to us is continually going up. And so
that means that if we have a certain size of a freshman and a transfer class
we want to bring in, as you can all imagine if you do the math, if more and
more of the students we’re offering admissions who are saying yes, we need to
be very mindful of who we’re offering admission to so that we don’t over
enroll. And I’ll draw the attention to the top line. We’re at 50 percent of the
Californians we offer admission to say yes. So we need to be very cognizant of
that when we’re offering admission knowing half of them will say yes,
whereas if you look about 10 years ago, that was a little
under 40 percent were saying yes, so that’s a big change over time, and both
our international and domestic non-resident students continually say
yes at higher rates. So that notion of yield, how many people say yes, greatly
impacts the number of offers of admission we can make so that we do not
over enroll. And that’s why the admit rate continually goes down. This next
slide again is nothing that we’re proud of, it’s more informative, about the fact
that from 2017 to 2018, the admit rate for Californians went from 15 to 12 percent, the
overall admit rate went from 16 to 14 percent. We’re offering around 16,000
students admission. But every year we have to be mindful of that because more
and more students are taking us up on that offer. And as applications go up or
still continue to be in that 130,000 range, there’s still more students that
we have to say no to that we can say yes to. The one thing that I love that the UC
system does, and we automatically would do this at UCLA even if there wasn’t
this policy for all the UC campuses, is there’s something called compare favorably.
And compare favorably essentially says that no campus can admit a lower quality
student from outside of California than inside of California,
so those non-resident admits must compare favorably to the California
resident admits. And as you can see from this table, the good news is at UCLA,
because of the strength of our applicants and the great pool of
students we have to select from, the Californians and the non-residents are
right on par with one another. And in many cases the non-residents are a much
stronger academic quality as well, so we are absolutely ensuring that they
compare favorably to our California resident admits. So that said what does
the group that came in this past fall look like? Well as I mentioned, we are
just shy of about 16,000 admitted freshmen. Of those admitted freshmen, you
may remember that we are in California governed by Proposition 209, which says
that we cannot use race, ethnicity or gender in the admission or the selection
process. And so without knowing the gender or race or ethnicity of students,
when the dust settles, our admitted freshmen ended up being 57 percent female, 20 percent
of them came from low-income backgrounds, and 21 percent of them were the first in their
family to attend college. Those are some of the highest numbers of low-income and
first-generation students of any university in the United States, but
especially of the top 25 universities, UCLA leads the way in that manner and
we’re very proud of that, and it’s something that is well reflected on
this campus. About a third of the overall students come from those backgrounds. In
terms of academic statistics, the numbers continually go up as I mentioned, the
quality of students applying continually increases, so you’ll see the weighted GPA
is extremely high, the unweighted GPA is now a 3.9 to a 4.0 kind of mid-range so
most half of the students are a 3.9 or higher, and then 25 percent of them have
a 4.0 or 25 percent have a 3.8 or lower. The SAT middle 50 percent is a 1422 to a 1560, that’s out
of a 1600. And the ACT middle 50 percent was a 31 to a 35, the total is a 36. So on the
testing front on the academic performance front in school, the students
applying and admitted to UCLA are performing very well and these numbers
are like I said inching up slowly each year because the quality in the pool
continually increases in the applicant pool. And students are taking very
rigorous curriculums. The number of semesters that are honors or AP or
International Baccalaureate or whatever a school may define is kind of that
advanced curriculum. Continually that mid-range is students taking a
significant number of semesters of courses in that area. So that’s what the
class looked like that came into UCLA this past fall quarter and is currently
going through their first year. And so the past admission cycle, as I mentioned a few highlights, we continue to be the most applied to university in the
country and we managed that process very well. A big thank you to all that you do
to help ensure that some of those incredible students have a scholarship
to make a UCLA offer of admission even more appealing. The quality continues to
go up, and the class of 2018 continued the trend of a high level of diversity.
We had the second highest number in UCLA history of African American and the
third highest number of Chicano Latino students of any class in UCLA history
last year. American Indian enrollment in the class this past fall was the highest
since 1995, and the good news is the yield continues to increase from every
underrepresented population, racial or ethnic, low income, first generation in
their family to go to college, high income, high testers, strong academic performance,
no matter how you slice the group, California residents, non-residents, the
number of those students taking us up on our offer of admission
continues to increase. So that’s an overview of the undergraduate – [clears throat] excuse me –
the undergraduate admission process, what this past cycle looked like, how we go
about ultimately reading and selecting those students for admission, and thank
you, thank you so much for all that you do to review applications and make some
tough decisions for who ultimately will receive an alumni scholarship. It makes a
big impact on those students saying yes to us, and so we couldn’t do without you.
So enjoy the rest of your training and have fun reading. Thanks so much, we
appreciate it from undergraduate admissions. Hi my name is Kristine Werlinich. I’m senior director of Alumni Regional Networks, Bruin Recruitment, and
the Alumni Scholarship Program. I want to introduce you to the scholarship team
who you’ll be working with through this process. Each team member has a unique
role in moving the scholarship process forward. George Brown works directly with
our students and manages the Alumni Scholars Club. You’ll hear from him in a
future segment and learn more about what all that entails.
Jacob Sproul keeps things moving from behind the scene. You’ll interact with
him the most during this process. You will see him in a future segment on
scoring the applications. Danielle Sork, who you will also work
with a lot, works more on the technical side of the program. She is our expert on the new and exciting tool called Academic Works.
You’ll be working with her if you have issues with using or working
with Academic Works, or reading the applications, logging in, or submitting
scores. She’ll also be in a future segment on using Academic Works. And Anna Hamilton keeps us organized and makes sure our events are perfect in
every way. I want to provide some history and context of the Alumni Scholars
Program. In 1936, we awarded two scholarships for $150 each. Thus, the Alumni Scholars Program was born. Eighty plus years later,
we fund 797 awards to students at 1.6
million, and merit and need-based scholarships yearly. Annually we add
around a 150 new scholars. What does Alumni Scholarship mean? This
refers to any student who receives a scholarship from the Alumni Association.
Each year, we add freshmen and transfer students. These students who receive the
Alumni Scholarship have an added bonus of being part of the Alumni Scholars
Club. The significant impact for this group of students is the prestige of
being selected into this competitive program. This is where you, the volunteer,
comes in by helping us choose these amazing students. The most unique benefit
of the Alumni Scholars Club is the word “alumni.” No other student from campus has the opportunity and access to network with alumni like this group of students
does. They build their alumni network as students. These students also have access
to cutting-edge leadership, development, programming, including curriculum such as
interview workshop, public speaking workshops, resume and writing critique,
and the mentor program. All students on campus can have an alumni mentor. What is special for the Alumni Scholars Club students, is they choose first which
alumni they want is their mentor. They have early access, giving them another
advantage. We help these students become stronger and more successful leaders. The
Alumni Scholars Club has an executive board which is comprised of 14 students,
who with our office, plan and implement many activities for the club. Being part of
the executive board also tweaks and refines their leadership skills. Another
benefit is their access to additional need-based grants. The process you are
reading for is to select students based on merit.
This means that decisions are to be made based on the students extracurricular
involvement, volunteer work, and overall excellence inside and outside the
classroom. You will learn more about how to assess an application later in the
video, but it is important to note that we do not take into account the
student’s financial need or economic background as part of the application
review process. We understand that many students do have additional need,
especially as the cost of attending college continues to rise.
So once selected as a scholar, if a student has an additional financial need,
they may be rewarded an additional $5,000 in need-based grants per year,
which is very impactful. [Jacob] I want to share with you important dates for the
scholarship process in an overview of our selection timeline. The alumni
scholarship selection process is a three-part process consisting of an
application review, phone interview, and for top scoring applicants, an
opportunity to come to campus for national finals–A day of judged
exercises where applicants will be awarded up to $20,000. Step one is the
application reading. You’ll receive notice that the reading site is open
probably around 8 p.m. on March 22 after admissions notifications have gone
out. The timeline of the alumni scholarship selection process is always
contingent upon the release of admissions decisions. In order to ensure
that those decisions are confidential and that the effort of volunteers is
best utilized as in years past, we’ll begin the work of reading applications
immediately following the release of decisions. Scholarship application
reading will take place from March 22 through March 24 online via academic
works, which you will hear about later. All scores should be submitted by 11:59
p.m. on March 24. We will then reach out to the top 300 students to set up phone
interviews for the weekend of March 30 and 31. We’ll be requesting volunteers
for phone interviews very soon. After receiving the phone interview scoring
sheets and calculating scores, we are then able to notify students no later of
April 5 and let them know of their status in our application process and if
they are receiving a scholarship or not. We will then be able to also invite the
top 20 recipients to attend national finals where they can receive even more
scholarship funding. National finals is Friday, April 12, the day before Bruin
Day. We are committed to our mission of finalizing all awards decisions before
Bruin day, which is April 13, so prospective students are able to
fully engage with a special day of celebration and programming knowing
their complete financial aid package well in advance of the May 1 deadline
for students to accept their offer of admission to UCLA. My name is Jacob Sproul and I’m going to be talking to you today about the application, application
scoring, and the rubric that you’ll use to help you score the alumni scholarship
applicants. So let’s jump in and talk about the different sections that you
can expect to see on the applications. Later in the presentation, my colleague
Danielle is going to show you specifically what this will look like on
Academic Works, the system that you’ll use to submit your scores, but right now
let’s just take a look at the different sections and talk a little bit more about them in depth. So first you can expect students
to submit their extracurricular activities. Also they will include their
volunteer work in any community service that they’ve done, honors and awards that
they’ve received, employment if applicable, additional information – we’ll
come back to what we mean by this in a minute – two short essay questions, and those essay questions are, the first one asks the student to submit or to let us know
their favorite quote on leadership and then talk a little bit more about how
that quote has impacted them. And then secondly we invite
students to imagine they’ve just written a 200 page autobiography. Now tell us
what is on page 165, so this question in particular encourages students to
utilize their creative muscles and it’s really exciting to see the responses
that they come up with for that. And then finally a letter of recommendation.
So the University of California application for admission does not accept letters of
recommendation. We do, we accept one letter of recommendation for the alumni
scholarship. The student can choose any one they would like to submit that
letter of recommendation. So now let’s take a minute and talk about how the
different sections break down as far as scoring. So 40 points are allotted to
extracurricular activities and community service. Honors and awards are worth 10
points. The two essay questions are worth a total of 40 points, or 20 points each, and
then finally the letter of recommendation is worth 10 points for a
total of 100 points. Now what you’re not seeing on here are specific line items
or specific score amounts allocated to employment or additional information. Now
for both of these a student may have nothing to report maybe they didn’t have
a job or maybe they have no additional information. But a student may have
various extenuating circumstances that they would like you the reviewer to be
aware of, or you know they may have worked say a part-time job to help
support the family and that may have impacted their ability to participate in
extracurricular activities or service to the fullest extent. So that
may impact how you view their application and how you allocate points.
So those sections are more available to you to help you provide the student with
an overall score for their application. Right now let’s take a look at the
rubric that you will be receiving. Now you will receive this when we let you
know via email the application report on academic works is available and open.
Also no need to screenshot this or back to the specific moment of
presentation. And this rubric is really just a helpful tool for letting you know
what we’re looking for and helping you to develop your scoring methodologies
for these individual criterias. So let’s start by taking a look at
extracurricular activities and community service. Here you’re looking for you know
depth of involvement. Student A may have been part of two organizations but maybe
they were the president of both of those organizations where as Student B may
have been involved in six organizations but perhaps never took on a leadership
role. So those are something those are things to consider when looking at their
individual applications. Honors and awards are these unique accomplishments
or efforts. And you know by unique what we’re really looking for is did this
require you know effort outside of just general academic achievement. So honors
such as the dean’s list or honor roll, while worthy of commendation, and yes
those are wonderful achievements, you know the student didn’t have to do
anything beyond academic excellence in order to receive that, so something to
consider there. The essay responses so here you’re looking for are the essay
responses thoughtful, have they demonstrated a passion for leadership
and service, are their essay responses creative, and a student may mention
obstacles or challenges that are significant to them, so that’s something
to keep in mind as well to be keeping an eye out for in the essay responses. And
then the letter of recommendation. So consider the source, was the recommender
really able to comment in depth on the applicant, or was the app, was the
letter of recommendation more or less just you know a really nice letter or
maybe you know wasn’t able to talk in great depth about that student. That’s
something to consider. Was the quality of the letter strong, and you know keep in
mind that if the letter that you are reading is not a particularly strong
letter, this might speak to the students’ judgment who they’re selecting as their
recommender, so it may have been a last minute request as well so perhaps you know that might impact how you view their score from
letter of recommendation. And on the right hand side you’ll notice we’ve
provided just some general criteria on how we define leadership on both
individual qualities and group leadership. And again this is a merit-based
scholarship program so this is just designed to really help you to
conceptualize the students experiences as it pertains to their application for
this alumni scholarship. So let’s take a moment and go over some tips and tricks
and things to keep in mind when reviewing these applications. So it’s
important to remain consistent in your scoring methodology. We want to let you
know that all of our scores are normalized so we don’t do just an
average because you know I’m a scorer, I may be what might be considered a tough
score and I may use maybe the full range of that 100 points spread and you know a
colleague of mine or a fellow volunteer may review applicants only using the top
you know 20 points in the point spread so it’s important to know that your
scores are only compared to the scoring methodology that you establish so it’s
really compared against the other scores that you submit. It’s important to
utilize a glossary that will provide you for extracurricular activities and
awards, so when we email you when we email you letting you know that the
applications are available to begin reviewing, we will also provide you with
a glossary for extracurricular activities and awards. There are so many
extracurricular activities and awards available for students these days and it
can be overwhelming, you may never have heard of some of these clubs or
extracurriculars that students are involved in so we will provide you with
a glossary of common of common activities that you will see and this is
the same glossary that UCLA admissions uses as part of their application review
for admission, so it’s really complete, it’s a really great
tool, so I encourage you to utilize that. I also encourage you to take a look
through all of your applications before sitting down and really scoring your
first one. All of the applicants might look pretty impressive at first glance and
they are impressive. UCLA admissions, the standard for admissions to you admission
to UCLA is pretty tough these days as Mike shared earlier in the presentation.
So by nature of applying for an alumni scholarship being considered you know
these are the best of the best, best students. So you know it is tough what
we’re asking you to do as a volunteer. We are looking for you to really really
weed out and pick out the very best of the best. So take a look through all of
your applications and get a sense of the full breadth of experience that the
students bring to the table before beginning scoring. As I mentioned keep an
eye out for those extenuating circumstances, so a student may share
something about their experience either in their essay questions, in those non
score sections is by the application employment and additional information
that may impact how you score that student. The essay response is you know
we’re really looking for thoughtful responses and responses that show that a
student spent some time with this application. Are they using the
responses as an opportunity to really enhance their application? Are they more
or less just rehashing their various extracurricular activities, which isn’t
really adding anything new to their application. And then again we’re looking
for depth and specificity in that letter of recommendation. So you know if is that
just a nice letter and if so you know that’s that’s great and make that might
not hurt their overall application, but you can really tell when a student has a
letter of recommendation that is in depth discussing their achievements and
who they are as a person and what they hope to achieve.
So really you know read between the lines when it comes to that letter of
recommendation. Hello everyone. My name is Danielle Sork
and I will be walking through UCLA’s new Academic Work system for prospective
students. As this is a new system for 2019 this portion of training is for
everyone even if you are an experienced volunteer or have used the Academic Work
system before. A little background on Academic Works: The university as a whole
has switched over to the system as a way to house all campus scholarship
opportunities in one place. This gives students a chance to apply for multiple
opportunities with ease. We will be using the university’s prospective student
portal specifically created for incoming freshmen and transfer students. Academic
Works creates ease not only for students but for reviewers as well.
Reviewers now have the opportunity to access applications and read from
anywhere. Academic Works can be used on a smartphone, iPad or tablet, laptop, desktop
computer and is compatible with all browsers. We are really excited to
introduce you all to this new system so with that let’s get started. First I’m going to walk you through how everything looks before the review
process opens. Later in the tutorial I will show you how it will look once the
process has opened. An invitation email to register your account will be sent
from academic words to the email address you used on the volunteer registration
form. This is the same email address we use for all volunteer communications, so
if you have multiple email addresses please check all of your accounts to
verify which address you registered with. After invitation emails have been sent
out, our office will also send an email reminder with more details. You can
expect to receive these emails in mid-March.
Although we are walking you through the system now, we ask that you do not create
an account until we have advised you to do so or until you have received the
invitation email. Click the link in the invitation email and follow the
instructions to register your account. When you’ve registered and confirmed your
account, you’re signed in and now you see this page. It will read you do not have
any opportunities with open evaluations. Do not worry, this is normal and will
change once the review period opens on the evening of March 22. An
email from my office will also be sent out that evening as soon as the review
process is open. Now I’m going to walk you through the system as if the review
period was open and you were actively reviewing applications. First step is
signing in. Go to the prospective student portal sign-in page. We will provide the
link to the sign-in page below in the description and in future emails. To make
signing and easier throughout the weekend we suggest bookmarking the page.
Click the references and reviewers tab to the right. The sign-in link will not
automatically keep you in the references and reviewers tab, so again, please make
sure that every time you sign in you are using the correct tab. [Mouse click] Once you sign in,
you will land on the reviewer dashboard. You will see a list of opportunities you
have been asked to review. In this case you will only see the UCLA freshman
alumni scholarship. You will also see the review period. For demonstration purposes,
this date is incorrect and will show March 22 to March 24 later on. You
will also see the number of applications you’ve been assigned, as well as the
number of reviews that have been completed. By clicking on the number of
reviews assigned you will be taken to a list of all applications that you have
been asked to review. On this page you can see the details of the opportunity
by clicking opportunity details to learn a little bit more about the scholarship. To close this description just hit “hide
details.” To begin your reviews, click the blue button. Yours will read “begin.” [Mouse click] The first page you will see is the review tab that contains the reviewer notes and
rubric. We will go through how to score in more detail later on. On the
application tab you will see the application itself.
An important note before we move on: Reviewers are not allowed to print
applications. This is due to liability reasons and for the protection of the
students information. You can make notes on separate sheets of paper or in the
reviewer comments section of the rubric, but again you are not allowed to print
applications. Lastly, you can click on the side-by-side tab which will allow you to
see the application at the same time as the rubric or reviewer tab. These screens
scroll independently so while looking at the review tab, you can easily scroll
through the application to find the information related to the scoring
section on the rubric. Jacob previously mentioned the scoring
breakdown of each section. To score, click on the drop down to see the scoring
range. For extracurricular activities and community service, it’s zero to 40 points,
honors and awards zero to ten, both essays are 0 to 20, and the letter of
reference is 0 to 10. For the letter of reference, please scroll to the bottom of
the application. Click on the hyperlink references name, and a new tab will open.
In this tab you will need to hit “View Document.” The appropriate letter will be
downloaded either as a PDF or as a Word document. On the rubric under each
section are comments and questions to keep in mind when scoring each section.
Click “Show More” to reveal them, and “Show Less” to hide. These are also on the PDF
of the rubric that Jacob had previously previewed. Once you’ve completed your
review, you can click “Submit.” You must answer any questions with asterisks in
order to submit your review. After clicking submit you will automatically
be taken to the next application. While completing your reviews, you can save your scores at any time and come back to them at a
later time. Scores do not automatically save unless you click the save or submit
buttons. You will also be able to click through applications using the arrows in
the upper right hand corner. To return to your list of applications, you can click
the opportunity name in the top left. Now that you have returned to the list of
applications, you can look towards the actions column. The actions column by
default will change the order by the work that still needs to be completed.
The reviews that have not been started will be at the top categorized by “begin.”
Next, you will see any reviews that you have started, saved but have not finished
categorized by “finished.” And lastly you will see any reviews that you have
submitted by the “update” button. You can update any submitted reviews while the
review period is open. To return to the dashboard, click the opportunities button. [Mouse click] You will again see the number of
completed reviews you’ve been assigned. It will be red if you still have scores
to submit and will turn green once all of your scores have been submitted. We
ask that you score as many applications within the review period. Alright so
that’s it for the Academic Works application review process. Invitations
will be sent out in mid-March. Our office will also send an email that same day
letting you know that you are able to register your account. In the email we
will provide more details and information on how to recover your
account if you did not receive the automated invitation email, and other
useful tips for the review process. If you have any issues while using academic
works, you can call us at 310-206-0556 or email [email protected] I look forward to working with you
all throughout this amazing scholarship process. Hello, my name is George Brown. I’m the director of the Alumni Scholars Program
here at UCLA and first off I want to thank you for all of the hard work that
you’re about to do in reading applications in selecting our next
cohort of alumni scholars. I get the distinct honor of working with all of
the wonderful students that you select and I wanted to take just a couple of
moments to kind of tell you what the Alumni Scholars Club is about and which
students, what benefits they get after they’ve been selected and received the
monetary benefit of scholarship. So each student that you guys select becomes an
automatic member of the Alumni Scholars Club. And what that is is it’s a
community of students, and we have a couple of priorities in mind when we’re
shaping out our year. The first one is to build community. As I’m sure you guys
remember, UCLA is a really large institution. And it’s very easy to feel
lost when you’re a member of one of 40,000 students. And so the Alumni
Scholars Club is a group of about 600 students on campus at any one time that
are like-minded. They’ve all been selected to receive alumni scholarships.
You guys are the ones that are involved in that selection process in making
those decisions. And then we try to create a community to personalize UCLA
for this group of students so they don’t feel lost in the shuffle and UCLA
doesn’t feel so huge. We do a lot of work with these students over the summer
getting them acquainted to each other, to current alumni scholars, and kind of
giving them a preview of what to expect for the year. So when they actually get
to campus, there’s already relationships that have developed over the summer and
these students find that they feel at home right from the beginning. The other focus of Alumni Scholars Club is to build leadership skills. You guys are
reading applications, and interviewing students, and making decisions based upon
their leadership and what they’ve been involved in while they were in their
high schools or community colleges if you happen to be reading for that program. And so what we wanted to do with the
Alumni Scholars Club is further develop those skills. So to enhance all of the
reasons why you selected them in the beginning to be alumni scholars, what
we’re doing as an organization to help further develop those skills. So
throughout the year, a group of 14 student leaders that are also alumni
scholars make up our executive board, and along with about 50 coordinators, they
plan and execute leadership development activities throughout the year for our
alumni scholars. So sometimes they’re career focused, so we have pre-med and
pre-law networking events where they actually get to sit and talk with alumni
that are in these fields, and ask questions and get guidance and create
relationships with alumni before they even graduate. We also have things like
public speaking, resume writing, networking skills– all of these things
are taught and developed while they’re members of the Alumni Scholars Club. And
students can pick and choose what they would like to be involved in. So that’s
one aspect that we do. And then we also have events that try to build community.
So each quarter we have a quarterly meeting. We get about 300 of our alumni
scholars into the James West Alumni Center to find out about what they can
take advantage of in that particular corner. So we really try to make and
personalize UCLA so it feels like a smaller institution. And then last but
not least I think the other important thing that we do is really help these
students build their alumni network before they even leave this campus. You
know, I’m sure many of you guys can remember, building that network is not
easy to do once you’ve left where all of your colleagues or your your cohorts are.
And so what we’ve done through the Alumni Scholars Program is really create
opportunities that allow us to link students with alumni of similar
interests, so then when they leave, when they graduate, go out to grad school,
or to medical school, or law school or into the workforce, they’ve already
started establishing these connections that they could call upon for support
and assistance and guidance. If you talk to students that have gone through the
program, many of them say that in the beginning, the monetary part of the
scholarship was the most attractive, that’s why they applied. But really, once
they actually got to the campus, they got so much out of the Alumni Scholars
Program that that really became the beneficial shaping part of their time
here at UCLA. And I encourage you there are going to be many opportunities
throughout the year where you’ll be able to actually interact and take part and
engage with these students, not only that you’ve selected this year, but that have
been here for the three years prior to that. So when those emails go out and
those invitations go out, please take a strong look to see if you can be
connected in supporting the students that you guys are taking the time to
select right now. I’m always available, my email address is [email protected]
If you have a desire to connect with these scholars, shoot me an email and
rest assured, I will be communicating to you as opportunities become available.
Thank you so much and good luck to you in the process. [Kristine] Thank you for
volunteering with the Alumni Scholars Program and helping us select the best
and brightest to continue the Alumni Scholars Club tradition. Your partnership
and volunteer efforts are truly key to a successful selection process.